Privacy Policy

Last updated April 19, 2026.

Coop King is a small SaaS product built for backyard chicken keepers and small farms. We treat your data the way we'd want ours treated. This policy explains in plain English what we collect, why, who else ever sees it, and what you can do about it.

The short version

• We only collect data you type into Coop King or data we need to run the service.
• We do not sell, rent, or share your data with advertisers, data brokers, or anyone else for marketing purposes.
• There are no ads on Coop King and no third-party retargeting or analytics pixels.
• You can export your data or delete your account at any time, and deleting your account permanently removes your data from our systems.

What we collect

1. Account data — your email address, your name if you provide one, and a cryptographic hash of your password (we never see your actual password). If you sign in with Google, we receive your email and profile photo from Google.
2. Coop data — whatever you log: daily egg counts, chicken counts, notes, feed and water entries, and the zip code you set on each coop (used to fetch weather).
3. Weather data— public daily weather readings for your coop's zip code, pulled from the Open-Meteo public API and stored alongside your entries so the Insights chart can correlate them.
4. Ask-AI history — when you use the Ask-AI feature, we store your question, the answer, and a timestamp so you can look back at past answers inside your coop.
5. Billing data — if you subscribe, Stripe handles the card. We never see card numbers. We store a customer ID, subscription ID, current status, and the email you paid with so we know which coop has access.
6. Operational logs — request IPs, user-agent strings, and action audit records (sign-ins, invitations, role changes) for security and abuse prevention. Retained for 90 days.

What we don't do

• We don't sell, rent, or share your data with advertisers, marketing companies, or data brokers. Not now, not ever.
• We don't run ads on Coop King. There are no third-party ad networks, retargeting pixels, or behavioural profiles.
• We don't embed third-party analytics (no Google Analytics, no Meta Pixel, no Segment, etc.). We rely on server-side logs for the bare minimum we need to operate.
• We don't train any model on your Ask-AI questions. Your questions are sent to OpenAI's API to generate an answer; under OpenAI's API terms, API data is not used to train their models by default.

Who we share data with

These are “sub-processors” — vendors we use to make Coop King work. They each handle a specific slice of data under their own privacy terms.

• MongoDB Atlas (managed database host) — stores your account, coop entries, weather rows, and Ask-AI history. Encrypted at rest; TLS only in transit.
• DigitalOcean (app hosting) — runs the web app and processes requests.
• Cloudflare (DNS / CDN) — terminates TLS at the edge and provides DDoS protection.
• Resend (transactional email) — sends invitation, password-reset, and optional reminder emails from our send.coop-king.com subdomain.
• Stripe (payments) — processes subscriptions. Card data never touches our servers.
• OpenAI(Ask-AI feature) — receives your question and your own coop's aggregated data to generate answers. Under OpenAI's API terms, this data is not used to train their models.
• Open-Meteo (public weather API) — we send the zip code you set on a coop to fetch public weather. No account info is sent.

Cookies

We set one first-party session cookie (authjs.session-token) so you stay signed in between visits. It's HttpOnly, Secure, and SameSite=Lax. We do not use tracking cookies, ad cookies, or third-party cookies of any kind.

Your rights

• Access / export — every coop has an export button that downloads your entries and history as CSV.
• Deletion — you can delete your account from Settings. We remove your profile, entries, and Ask-AI history permanently. Audit logs referencing you are retained (with your ID redacted) for security purposes only.
• Correction — you can edit every field you entered directly in the app.
• Questions — write to [email protected]and we'll respond within a few business days.

Children

Coop King is not directed to children under 13, and we do not knowingly collect data from them. If you believe a child has created an account, contact us and we'll delete it.

Changes to this policy

If we materially change how we handle data, we'll update this page and email existing customers. The “last updated” date at the top always reflects the current version.

Contact

Questions or data requests: [email protected].